POLICIES & PROCEDURES

Facility

Client acknowledges that it has inspected the Takk House and it’s facilities, and found them to be adequate for the Event. Client agrees that it shall be solely responsible to arrange and provide its own food and beverage service including, without limitation, the cost for such services and the providing of any necessary liquor or other licenses that might be required.  It is solely Client’s responsibility to ensure that all laws and regulations pertaining to the Event, but not Takk House itself, are fully complied with. 

Takk House, LLC insures that the Takk House is clean and orderly at the Load-in Start, and Client shall work to ensure that the Takk House is in the same condition when Client vacates it at the end of the Load-out End Time. After the Load-out End Time Takk House, LLC will contract with a cleaning company to clean the Takk House to fully return the space to pre-event condition. The Security/Cleaning Deposit shall be debited accordingly and the balance returned to Client within 30 days of the end of the Event Date, less any additional auxiliary services. Client and Takk House, LLC shall jointly inspect the Takk House at the conclusion of the Event Date and determine the extent of any unreasonable cleaning that is required or wear-and-tear that has occurred. One full dumpster load removal is included in the site fee, additional will be charged to the client at cost. In the event the amount of unreasonable cleaning and wear-and-tear repair exceeds the Security Deposit, Client provides the credit card information required below and, by executing this Agreement, authorizes Takk House, LLC to bill such unreasonable costs to that credit card. If as a result of the Client’s failure to materially comply with its obligations in this paragraph, Client shall be solely liable to pay costs of such work required.

PAYMENT

 Client shall pay a “Deposit” of 50% on the date client has signed agreement. The “Final Payment” shall be paid no later than 10 days prior from Event date. The deposit and final payment can be made by cash, check or credit card. All payments shall be made out to Takk House, LLC at 55 3rd Street, Troy, NY 12180. Notwithstanding the foregoing, in the event Client fails to vacate Takk House by the Load-out End Time, Client shall be billed in hourly increments of $150.00 per hour.

The Deposits are fully refundable (less a single $500.00 administration fee and out of pocket expense) upon cancellation by Client if made at least nine (9) months prior to the Event Date in writing. Refunding of Deposits for any cancelation after the nine (9) month date will be as follows: after nine (9) months but before six (6) months prior to the event 50% of the total Deposit will be refunded (less the $500.00 administration fee); less than six (6) months notice of cancellation will forfeit all Deposits. All refunds are regardless of whether Takk House, LLC re-books Takk House to another client for the cancelled date. All cancellations must be in writing. The retained percentages will reflect the differential in arriving at actual costs and will be considered liquidated damages and not a penalty. The Event is not booked until Takk House receives this signed agreement and Initial Deposit. Until such time, Takk House, LLC reserves the right to contract to rent the Takk House to another for the Event Date without notice to Client, If the final payments are not received according to the above, Takk House, LLC reserves the right to cancel this Agreement and refund Deposits according to the foregoing.

 

Event design and decor

All special displays and decorations proposed by Client shall be subject to Takk House, LLC’s reasonable approval. Unless otherwise agreed, Client will be reasonable for hanging or setting up and cleaning up special displays and decorations in areas approved by Takk House, LLC, and for bringing any necessary equipment to set up such decorations. Any decorations proposed installation above 10’ will need to be placed Takk House staff member. No alteration of the Takk House building and grounds without express and written permission. Takk House, LLC, must approve the use of any burning candles used as decorations. There is to be no painting of any surface. Fireworks are not permitted at all under any circumstances anywhere in or around the Takk House.

All personal property of the Client or Client’s guests, invitees and contractors (collectively “Others”) which is brought in to the Takk House either prior to, during or following the Event Date, shall be at the sole risk of the Client, and Takk House shall not be liable for any loss or damage to any such property for any reason. If arrangements have been made to pick up personal property by the following day by 12:00 Noon and items are not picked up Takk House does not agree to store these items. 

If for any reason beyond its control, including but not limited to Acts of God, Takk House, LLC is not able to perform its obligations under this Agreement, such non-performance shall be excused and Takk House, LLC may terminate this Agreement without liability of any nature whatsoever upon the return of the Client’s deposit, if any. 


Client shall not use the Takk House, or permit it to be used, in any manner that would violate any local, state or federal law or regulations. Client hereby indemnifies and holds harmless the Companies, their owners, officers, directors, employees, agents, heirs, successors and assigns (collectively the “Indemnities”), from and against any damages, penalties, fines, suits, claims, actions, settlements or other costs (including reasonable attorney fees) (collectively “Claims”) arising out of or in connection with Client’s or Other’s violation of any local, state or federal laws, rules, regulations or ordinances or this Agreement. Client further agrees to indemnify and hold harmless the Indemnities from and against any and all Claims brought by any third-party under, by reason of or through this Agreement, for any loss or damage due to theft, vandalism, fire, act of nature, terrorism and any and all other causes beyond and Indemnities reasonable control. 

Client acknowledges that the Companies shall not provide any security for the Takk House during any portion of the Event Date beyond basic locks on doors and windows, as the same shall be operable at the commencement of the Event Date, and Client expressly waives any Claims against any Indemnities based on the inadequacy of the security provided the Takk House prior to or during the Event Date.

Client and Takk House agree that any dispute concerning this Agreement shall be heard solely in Rensselaer County, New York and pursuant to New York State laws without regard for its laws as to conflicts of laws.

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall form one and the same instrument. Facsimile and electronic signatures shall be deemed originals.

RENTALS

Any rentals or materials secured by Takk House is the financial responsibility of the client. Any cancellations within the week of the event is subject to a 50% cancellation fee, anything purchased by Takk House, client will be charged 100% of the rental fee.  Any damages to rentals such as tables, chairs, linens and decor the client is 100% financial responsible for the replacement or damage fee of the rental.